General
We provide you with this data protection declaration, which refers exclusively to the data collected during the online application process, to inform you about how we handle your personal data collected during the application process at itdesign GmbH.
Collection and Processing of Personal Data
As part of an application, we process your personal data for the purpose of deciding whether to establish an employment relationship. As part of the application process, we process in particular your contact details, such as your name, e-mail address, telephone number, as well as the data associated with your application, such as CV, certificates, qualifications. The legal basis for the processing of your data is Art. 6 para. 1 lit. b) GDPR. If you voluntarily provide us with further data in addition to the aforementioned data (e.g. your photo), we process this on the basis of your implied consent in accordance with Art. 6 para. 1 lit. a) GDPR. You can revoke this consent at any time with effect for the future.
Storage of Personal Data
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied. In the event of employment, your personal data will be stored for the duration of the employment relationship. In the event of a rejection, we will delete your personal data 3 months after the rejection. Joining our applicant pool and storing it for 2 years is only done with your voluntary consent. We will retain your declaration of consent for inclusion in the applicant pool for a further three years in order to comply with our accountability obligations within the meaning of Art. 5 para. 2 GDPR. You can revoke your consent at any time with effect for the future (see also “Information Right”).
Disclosure of Personal Data
In this context, Personio is our processor according to Art. 28 DS-GVO. The basis for the processing in this case is a contract for order processing between us as the controller and Personio GmbH, Rundfunkplatz 4, 80335 Munich, Germany. Beyond this, your personal data will only be disclosed if itdesign GmbH is legally obliged to do so or if it is necessary in the event of misuse or for clarification purposes. However, this requires concrete indications of illegal or abusive behavior. By order of a competent authority, we may provide information about this data (inventory data) in individual cases, in particular for the purposes of criminal prosecution.
Your rights as a data subject
You have the right to receive information about the personal data stored about you free of charge upon request (Art. 15 GDPR). In addition, if the legal requirements are met, you have the right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR) and restriction of processing (Art. 18 GDPR) of your personal data and to data portability (Art. 20 GDPR).
In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a data protection supervisory authority. The right to lodge a complaint may be exercised in particular with a supervisory authority in the Member State of the data subject’s habitual residence, place of work or place of the alleged infringement.
You have the right to withdraw your consent at any time with effect for the future. Please send your revocation to jobs@itdesign.de.
Questions and Suggestions
If you have any questions about our information on data protection and the processing of your personal data, you can contact our data protection officer directly. Please write to:
itdesign GmbH
Friedrichstrasse 12
72072 Tübingen
Germany
or send an e-mail to: office ( at ) datenschutz-sued.de.
Validity and Changes to the Data Protection Regulations for the Applicant System
The privacy policy is currently valid and dated 25.05.2018. Due to the further development of our application process or the implementation of new functions or technologies it may become necessary to change this privacy policy. We reserve the right to make appropriate changes at any time.